Duties of an Accounting Clerk


The functions of an accounting assistant are based on the support work of this professional in an accounting department within a company or institution.

In general, the functions of an accounting assistant stand out for serving as basic support to the accounting work of an organization. The accounting assistant is in charge of developing the most basic tasks of the economic and financial day to day.

Within the responsibilities of this professional profile are different points, such as document management and carrying out more specific work at the accounting level.

It is necessary that an accounting assistant handle the office automation and the specific software of that area with solvency. At the same time, they must have knowledge and formal training focused on the development of the accounting functions attributed to them.

In this sense, usually this worker must have degrees such as professional training focused on business administration and accounting. It is also common for this work to be carried out by graduates in fields such as Economics or Business Administration and Management.

Duties of the accounting clerk

The job of an accounting clerk encompasses different functions. All of them can be encompassed within the following areas:

  • Maintenance of accounting information: In accounting activity, updating the accounting books, as well as the annual accounts, is basic.
  • Making accounting entries and reconciliation: An accounting assistant is usually the professional in charge of the continuous monitoring of accounting and financial information, as well as correcting errors and mismatches.
  • Billing work: It is one of the most characteristic branches and applicable to the bulk of the business fabric. Eventually it is necessary for the assistant to carry out invoice management processes, as well as collection and recoveries.
  • Making reports or communications of an economic nature: Whether for internal use or for communications to third parties, the accounting assistant has the task of writing reports or dossiers of accounting content among his duties.
  • Tax filing: Following the previous point, there are also tax processes that must be completed by assistants.
  • Knowledge and adaptation to regulation: The accounting and financial environment is changing and susceptible to legal and legal updating, so the assistant must be aware of these changes.
  • Relationship with suppliers and customers: An administrative assistant must also have a commercial facet, since sometimes he is in charge of carrying out procedures with third parties. This is the case, for example, in purchasing departments in many companies with payment management.

In addition to what is described above, an accounting assistant must serve at the same time as support to the rest of the staff.

For this reason, it is frequent that supervisors or superior personnel of companies create work groups with assistants when undertaking different specific projects.

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